Job Context

Servest is a world class business which is innovative and a leader in the Integrated Facilities Management Industry. The company offers an innovative environment that will accelerate your development and skills, as the highest value is placed on attracting top talent to the organisation. Applications that meet the stated requirements are invited for a vacancy exists for a dynamic and driven Regional Administrator to join a team based at our Durban Offices. This role reports directly to Regional Manager, in the Cleaning Business Unit.

Minimum Requirements

Grade 12 (Matric)
Certificate/Diploma in Administration (NQF Level 5) or equivalent
Accounting Qualification will be Advantageous
2-3 year’s work experience in a similar environment
Strong Administration & Excellent written and verbal communication skills
Computer literacy Word, Excel, PowerPoint and advanced Excel and Sage/pastel
Critical thinker with good problem-solving skills
Telephonic interaction skills
Strong administrative skills with great attention to detail

Duties & Responsibilities

Pairing of All Invoices and Purchase Orders, Capturing of Invoices on Accpac
Ensure submission of electronic Filing of all Invoices and Photocopying for archiving.
Take Charge Outs to Clients and ad hock invoicing
Request and Reconcile Statements from all Suppliers including Hygiene
Monitoring charges and credit notes from Suppliers
Manage once Off Team Calendar - Ordering of Once off Team Chemicals, Uniform
PPE, Training and Equipment.
Controlling of the Monthly Chemical Sheets for all OPS - Creation of Bulk Monthly Orders
Sending out Monthly Budgets and monitoring of over and under expenditure
Printing and following up with Hygiene for Capex Orders including consumables and
equipment.
Assist with Requisition of EFT payments and follow up on transactions with Head Office.
Manage Retention of all Petty Cash Slips - Completion of Petty Cash Reconciliation and submission to Head Office
Copying and posting of Reconciliation and Slips to Head Office
Assistance to Operations with New items for Start Ups and adhock Purchases using Petty Cash Card
Follow the process via Hygiene for new codes for new items to be ordered.
Communicate with Fleet Manager for Accidents and general queries
Hire and Check of all hired Vehicles.
Manag the Warehouse - Main Cage, aim to have a stock holding lesser than 100K
Manage the Ops Cages - Ensuring that the OP's cages are clean and tidy and do not have
unnecessary stock
Recounts Stock Take every last week of the month and balance stock with the Warehouse assistant.
Consolidate reconciliations report and submit to Head Office monthly.
Administer all general queries and offer assistance to the Regional, Branch and Operations Managers

REGIONAL ADMINISTRATOR-KZN

Job Type