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Disclaimer: This is a generic job description for the position stated below. Actual tasks and tools will be discussed further when you reach the final interview stage. Please ensure you apply for the right job based on your location and experience. We prioritize people who can do this successfully!

Executive Assistant (Remote)

Wing is on the exciting mission of redefining the future of work for companies worldwide! We are looking to be the one-stop shop for companies that are looking to build world-class teams & place their operations on autopilot.

And we're looking for an Executive Assistant to start immediately!

Duties and Responsibilities include but are not limited to:

Create and send statements or invoices, track payments, and record company expenses
Gather data on trends, industry best practices, and other publicly available information and prepare reports on the findings 3. (e.g., for comparative analysis)
Store and organize documents and files
Data Entry: prepare lead lists or meeting minutes, transcribe audio recordings, prepare payroll information, and organize research notes
Research products, purchase goods & secure samples
Store, update & collect information for marketing and sales campaigns through a CRM system
Monitor projects, conduct internal communication & organize company data
Coordinate team calendars, prevent scheduling conflicts & ensure clients are on time and prepared for meetings
Prepare itineraries, book hotels, rental cars, etc
Convey information to incoming calls & make calls for appointments or conduct informational inquiries
Reply to emails, follow up on correspondence, organize inbox as per client preferences, and notify clients about important emails
Synthesize data & other content into cohesive reports and presentation slides
Upload videos, manage negative reviews, and keep the account profile up to date
Ad hoc tasks

Qualifications:

Minimum of 3 years of experience as an Executive Assistant to C-levels (CEO, COO etc)
Bachelor's degree or any certificate course (required)
Excellent phone, email, and instant messaging communication skills
Excellent English communication skills, both written and verbal (at least B2 level)
Solid organizational & time management skills
Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP
Experience with word-processing software and spreadsheets (e.g., MS Office)
Knowledge of online calendars and scheduling (e.g., Google Calendar)
Proactive attitude & willingness to be trained
Able to work on a graveyard shift

Technical Requirements:

USB Headset with Noise Cancellation feature
Working Webcam
Computer with at least 1.8 GHz processor and at least 4GB RAM
Main Internet Service Speed: at least 25 Mbps cable connection
Backup Internet Service Speed: at least 10 Mbps

Benefits:

Health Insurance (HMO)
Performance Incentives
Job Security and Stability
Paid Training
Inclusive Culture
Upskilling Opportunities
100% Work-From-Home
Exceptionally Supportive Team
Opportunities for Career Growth
Fun Work Environment
Holiday & Overtime Pay

Schedule: US work hours (20-40 hours per week)

Location: This is a remote job

Salary Package (with HMO):

Entry Level (1-3 years of experience): Up to $960
Intermediate Level (3-5 years of experience): Up to $1,140
Expert Level (5+ years of experience): Up to $1,330

Please note:

Only qualified candidates will be invited to take the assessment & scheduled for an interview
We have other vacancies that might interest your friends & colleagues. They can check us out at our Jobs Website
You may also refer your friends using our Affiliate Marketing Program and earn up to $30 if your referral is hired

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Executive Assistant (South Africa)

Job Type