Coordinator, Exhibit & Sponsorship Operations

ASAE is the essential organization for association management professionals. We offer a collaborative, mission-driven workplace with a focus on innovation, inclusion, and service. Our staff enjoys a comprehensive benefits package, a supportive hybrid work environment, and opportunities for continuous learning and development.

ASAE is seeking a highly organized and detail-oriented Exhibit & Sponsorship Operations Coordinator to support execution of exhibitor and sponsor fulfillment across our major meetings and year-round programs. This role is ideal for someone who thrives in fast-paced event environments and is passionate about delivering exceptional partner experiences.

Key Responsibilities

Exhibit & Sponsorship Fulfillment

Serve as primary contact for exhibitors, sponsors, vendors, and venue partners.
Manage exhibit/sponsor applications, communications, invoices, and fulfillment tasks.
Track inventory and maintain accurate data across ASAE’s CRM and event systems.
Coordinate deadlines, collect assets, prepare reports, and support marketing reviews.
Provide onsite support including installation/deinstallation coordination, delivery checks, and onsite sales/rebook assistance.
Support post-event reporting and financial reconciliation with accounting.

Program/Event Sponsorship Support

Assist in managing sponsorship applications, contracting, invoicing, and fulfillment for ASAE programs.
Liaise with program managers to ensure timely deliverables.
Update sponsorship guidelines, inventories, and templates.
Submit sponsor recognition assets for apps, websites, print, and social media.
Research and recommend new sponsorship opportunities.

Data Management

Maintain accurate records in eShow and ASAE’s CRM.
Support process improvements and system integrations.

Qualifications

Bachelor’s degree or 3+ years in exhibit/sponsorship operations (CEM preferred or interest in pursuing).
Strong organizational, communication, customer service, and project management skills.
Tech savvy with advanced Microsoft Office skills; experience with CRMs and event systems helpful.
Ability to manage multiple priorities, meet tight deadlines, and collaborate effectively.
Experience in associations/nonprofits and hospitality is a plus.

Additional Information

Travel required for key ASAE conferences.
This role contributes to expanding and strengthening ASAE’s revenue streams.

Benefits

Flexible Work Hours
Medical, Dental, Vision
Prescription Plan
Flexible Spending Account
Dependent Care Flexible Spending Account
Health Savings Account
Generous 401k Retirement Plan
Employee Assistance Program (EAP)
AFLAC
Legal and Identity Theft Plans
Company Paid Professional Development
Tuition Reimbursement

Thank you for your interest in joining our team! To ensure we can give every candidate fair and equal consideration, we ask that all applications be submitted through our official online application portal.

Unfortunately, we're unable to process applications received via email or other methods, as our system is designed to track and review all submissions through the portal. This helps us keep the process organized and ensures no application gets overlooked.

We truly appreciate your understanding and look forward to reviewing your application through our online system.