Junior Purchase Ledger Assistant

Your mission
We are looking for a Junior Purchase Ledger Assistant to join our team in the London office.
Location: London Office (Hybrid)
Contract: Permanent Full Time 5 days per week ( 35 Hours)
Key Responsibilities
Duties to include but not limited to:

• Support the Purchase Ledger Controller with day-to-day purchase ledger tasks.
• Download invoices and credit notes from the shared email inbox and distribute them to the appropriate departments for authorisation.
• Accurately code invoices to the correct nominal codes and enter them into the purchase ledger system (Access Dimensions).
• Assist with responding to basic supplier and staff queries via email and telephone, escalating more complex matters as required.
• Help maintain invoice records and ensure all documentation is filed correctly and promptly.
• Support with reconciling supplier statements by checking for missing invoices and assisting with chasing outstanding items.
• Provide administrative support during month-end processes, including preparation of reconciliations under supervision.
• Assist with the monthly payment run, including preparing remittance advice for distribution by email or post.
• Process staff expense claims, including coding and entering them into Access Dimensions, ensuring queries are escalated as needed.
• Aid in the implementation and ongoing use of the invoice approval system, including basic troubleshooting and user support.
• Work collaboratively with the Accounts team and other departments to ensure smooth workflow and timely processing of financial documents.
  

Your profile

• Previous and relevant experience in Purchase Ledger (highly desirable but not essential).
• Ability to prioritize, plan, and be flexible in accordance with work responsibilities to meet deadlines.
• Accurate and numerate with a high level of attention to detail (essential).
• Excellent communicator, both written and verbal, with effective communication skills at all levels.
  

Experience

• IT literate with a comprehensive understanding of Windows-based programs.
• Good working knowledge of IT accounting packages (Ad Depot System and Access Dimension are advantageous).
  

Qualifications

• AAT qualified or working towards (desirable but not essential).
  

Benefits

• 25 days annual leave per year (for full time employees)
• 1 birthday day per year
• Private Medical Scheme
• Employee Assistance Programme
• Life Assurance currently 6 x salary
• Generous Employer Pension contributions
• Group Income Protection Scheme
• Plus all of the perks of working for a fun media company!
  

About Us
MISSION STATEMENT
To influence and inspire with relevant, exclusive and entertaining content in a positive, celebratory and kind environment via stringent editorial integrity.
History of Hello
HELLO! is a market-leading lifestyle and celebrity publication, known for its positive and celebratory reporting and unrivalled showbiz exclusives which have been entertaining audiences since 1988.
Over the years, its digital brand has transformed from a small legacy publishing site into an influential global website.
HELLO! is part of the HOLA group, who launched ¡HOLA! magazine in Barcelona in 1944. The husband and wife team of Antonio Sánchez Gómez and Mercedes Junco Calderón launched the publication with the aim of adding some sparkle to their readers' lives. Always positive,¡HOLA! and HELLO! continue to remain true to the guiding principles of a new type of journalism - always positive, highly visual and celebratory, allowing readers a moment of escape into the worlds of the rich and famous to inspire, brighten and entertain.
With offices in London, New York and Toronto, HELLO! Magazine is now a 24-hour global website, with unique user experiences in our three main audience territories of the UK, US and Canada.
Our readership is more global than that however, with audiences also visiting the site from Australia, India, Europe and all other parts of the world.