UP Professional and Support

DEPARTMENT OF FINANCE: STUDENT ACCOUNTS

ADMINISTRATIVE OFFICER (ONE-YEAR CONTRACT APPOINTMENT)

PEROMNES POST LEVEL 10

In pursuit of the ideals of excellence and diversity, the University of Pretoria wishes to invite applications for the following vacancy.

The University of Pretoria's commitment to quality makes us one of the top research Universities in the country and gives us a competitive advantage in international science and technology development.

Job Purpose

The purpose of this position is to perform an effective and efficient administration of pay-outs to students and sponsors, reviewing memorandum of agreement and directly contribute to service delivery to stakeholders (Students, Parents, Colleagues and Sponsors).

Responsibilities

The successful candidate's responsibilities will include, but are not limited to:

Pay-out:

Do Approval 1 for monthly scheduled pay-outs and refunds on the PeopleSoft system to students;
Schedule payments (pay-outs and refunds) to students' personal bank accounts for National Research Funds journals as well as application forms from students;

External bursaries:

Award and disburse funds for National Research Funds per journals received into the student account;
Verify posted students' transactions into students' accounts;
Reverse funds disbursed from the student account per the National Research Funds journal;
Provide sponsors and students with students' accounts and results;
Add SPl financial block on student account;

Follow up on outstanding fees :

Follow up with sponsors regarding unallocated deposits and overdue invoices;
Follow up with sponsors and students regarding overdue tuition fees;

Payment arrangement:

Capture payment arrangement forms on Peoplesoft system;

Memorandum of Understanding or Agreement:

Prepare/ format Memorandum of Understanding or Agreement with sponsors;

Registration process:

Lift REl financial block on the student account at the beginning of the academic year;

Ad hoc Duties:

Prepare quotations;
Compile item type request file per academic plan and modules.
Financial environment, preferably in student administration.

Minimum Requirements

Relevant National 3-year Diploma;
Two years of experience in:

Financial environment, preferably in student administration.

OR

Grade 12;
Four years' experience in:

Financial environment, preferably in student administration.

Required Competencies (skills, Knowledge And Behavioural Attributes)

Knowledge of:

Applied knowledge of Peoplesoft;

Technical competencies:

Financial administration;
Computer literacy (MS Word, MS Excel and e-mail packages);

Behavioural competencies:

Ability to pay attention to details;
Ability to work under pressure and independently;
Ability to meet deadlines;
Must be pro-active in work environment;
Analytical skills;
Communication skills (verbal and written).

Added Advantages And Preferences

Degree or equivalent with Accounting as a subject;

Administration of student refunds;
Administration of bursaries;
Experience in Higher Education environment.

PLEASE NOTE: All shortlisted candidates may be required to participate in relevant skills assessments as part of the selection process.

The all-inclusive remuneration package for this contract position will be commensurate with the incumbent's level of appointment, as determined by UP policy guidelines.

Applicants are requested to apply online at www.up.ac.za, and follow the link: Careers@UP.

In Applying For This Post, Please Attach

A comprehensive CV;
Certified copies of qualifications;
Names, e-mail addresses and telephone details of three referees whom we have permission to contact.

CLOSING DATE: 17 November 2025

No application will be considered after the closing date, or if it does not comply with at least the minimum requirements.

ENQUIRIES: Ms. Thandeka Mtswene, E-mail thandeka.mtswene@up.ac.za for application-related enquiries, and Mr. Ayanda Simelane, E-mail ayanda.simelane@up.ac.za for inquiries relating to the post content.

Should you not hear from the University of Pretoria by 28 February 2026, please accept that your application has been unsuccessful.

The University of Pretoria is committed to equality, employment equity and diversity.

In accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets, preference may be given, but is not limited to candidates from under-represented designated groups.

All candidates who comply with the requirements for appointment are invited to apply.

By applying for this vacancy, the candidates consent to undergo verification of personal credentials and related information including, but not limited to, qualifications, criminal record, credit record, current and historic disciplinary proceedings as part of the selection process.

The University of Pretoria reserves the right to not fill the advertised positions.

ADMINISTRATIVE OFFICER (ONE-YEAR CONTRACT APPOINTMENT)

Job Type